Built by a club, for a club
Run your volleyball club from one place.
Tryouts, schedules, rosters, fees, clinics, uniforms and messages — in one app with your club's name, colors and logo on every family's phone.
- ✓ Free for clubs with 1–5 teams
- ✓ No per-player fees
- ✓ Card fees capped per payment
- ✓ Set up in an afternoon
Already in a club? Looking for your club's login? →
New this season
Less busywork, more volleyball
📸
Team photo albums
Every tournament gets its own album for that team. Families and coaches add photos from their phones, and admins star the best ones into Club keepers — sorted by season, team and event.
👕
Uniform night, done
Size players on an iPad, have parents confirm the name and sign their initials with a finger, and take cash, check, Venmo or card on the spot. Uniform money stays separate from dues.
🛡️
Athlete logins, SafeSport-minded
Parents of 15U and up add their athlete's own login. Athletes see the schedule, team chat and photos — never payments or paperwork, and never a one-on-one chat with an adult.
✨
Snap a flyer, get an event
Upload your clinic or open gym flyer and the dates, times, sessions, price, ages and place fill in for you. Check it and hit Create.
🏐
Clinics with sessions
Hitting, Passing, Setting on two nights? Families tick the sessions they want and pay one total. Each session keeps its own spots and waitlist.
💸
Free for small clubs
Clubs with 1–5 teams that offer card payments through VolleyClubHQ pay nothing yearly — no card to sign up. Card fees are capped per payment, so a big dues payment never costs much.
Everything your club runs on
Admins, coaches and families each get their own view — and only see what's theirs.
Run the season
📅
Schedules that build themselves
A whole season of practices in one step, tournaments with their AES or OTTOSports links, and one event for several teams or the whole club.
🗓️
Right in families' calendars
Families subscribe once — practices, tournaments and their events land in Google, Apple or Outlook and update on their own.
👨👩👧
Rosters & family accounts
Up to three logins per player — two parents and the athlete (15U and up). Import from a spreadsheet; duplicates are caught and merged.
📘
Club Guide
Your coaching curriculum, code of conduct and handbook in one place — easy editor, PDFs and Word docs shown right in the page, and sign-offs from coaches and parents.
📄
Documents & forms
Birth certificates and forms uploaded from a phone, private to admins and that family, with a list of who's still missing one.
Get paid
💳
Cards, Apple Pay, Google Pay & Venmo
Families pay through your club's own Stripe account and it's marked paid automatically. Venmo and cash work too — always free.
🧾
Team fees & payment plans
Charge a whole team in one step, add credits, and let families pay in installments that collect themselves. Families see one total due, broken down.
🚫
No-shows, handled
Release a no-show's charge in one tap — it's reported as 'won't collect', not money you're chasing, and her history still shows the no-show.
📊
Reports your treasurer will love
Open balances by age, team collections, payments by method, event revenue and no-show write-offs — download or print.
Grow your club
🌐
Your Upcoming Public Events page
Open gyms, clinics and tryouts on your own public page — with flyers, an age-group filter, Sign up buttons and a 'Get notified' list. Still on Google Forms? Link the sheet and sign-ups sync every 15 minutes.
🎟️
Open gyms, clinics & camps
Public sign-up pages with your questions, several dates or sessions at once, waitlists, flyers and documents to read first.
📇
Every family who's walked in the door
One listing per athlete across years of events and tryouts, with her age group this season. Merge duplicates and export to Mailchimp or Constant Contact.
✉️
Email past guests in a few clicks
Invite every 11U who came to an open gym — pick by age group, by event, or one by one. Start from a saved message; names fill in for each family.
🎥
Hudl, SportsRecruits & MaxPreps
Turn them on per team, collect links and emails, and give older players a home for their recruiting profiles.
Families, coaches & safety
📱
An app on every phone
Families add your club to their home screen with your logo — with notifications for messages, schedule changes and offers. No app store needed.
💬
Messages built for youth sports
Team chats, a coaches' room, parent–coach chats and photos. Return adds a new line, so long notes are easy. Athletes are never in a private chat, and admins can read any chat that includes a coach.
📸
Photo albums & club keepers
An album for each team at every event, private to that team. Coaches remove what doesn't belong; admins keep the best in a club library that never mixes seasons.
🙋
A Team Parent for every team
Coaches or admins pick each team's parent representative, who gets the team's contact list to organize snacks, hotels and carpools.
📣
Announcements & email
Post to one team or the whole club. Emails go out under your club's name with flyers attached as links, and an athlete is never emailed without a parent.
🔒
Everyone sees only what's theirs
Admins see the club, coaches their own teams, families their own kids — and athletes never see money or documents. Coaches and athletes don't see each other's phone or email. Shared iPads sign out on their own.
🎨
Your club, your brand
Your logo, colors and your own web address — families see your club, not ours.
Tryouts
Run tryout weekend from an iPad — registration to offer night
No more clipboards, number lists and paper chaos. Everything from the check-in table to the offer letters in one place.
Online registration
A sign-up link per age group with your questions, fee and documents — or keep your Google Form and let it sync.
iPad check-in
Tryout numbers that never repeat across tables, a photo with the iPad's camera, fees, walk-ups — checked-in athletes drop to the bottom, filter by age group.
Waivers your way
Signed on the iPad onto your region's PDF, a photo of a paper copy — or mark a paper waiver now and upload it later from a to-do list.
Coach evaluations
Coaches rate each skill 1–5 on their own device and see ranked results for their own age groups.
Team board & offers
Draft rosters, alternates and positions. Give offers by email or verbally and track accepted and declined in one view.
Offer letters that write themselves
Saved templates with each family's names, the list of girls offered a spot (with positions), the coaches' contact — and replies go to the coaches too.
Simple, honest pricing
Priced by club size, billed once a year. No per-player fees, no setup fees — and the card fee is capped, so big dues payments never cost much.
Basics
Free
for clubs with 1–5 teams that offer card payments
+ 1.5% per card payment, max $15
Schedules, rosters, documents, Club Guide, public events and card payments.
See BasicsPlus
from $499 /yr
+ 1% per card payment, max $12
Everything in Basics, plus Venmo, team fees, credits, multi-date events & clinic sessions, and team photo albums.
See PlusElite
from $899 /yr
+ 0.5% per card payment, max $10
Everything — tryouts, messages, email, uniforms, full reports and recruiting.
See EliteUp and running in an afternoon
Pick a plan — or start free
Clubs with 1–5 teams start free (connect Stripe for card payments within 14 days). Paid plans include a 15-day free trial.
Add your teams & roster
Import players from a spreadsheet or link your Google Form; assign coaches.
Invite families
Parents get a sign-in link, add your app to their phone, and see everything for their kids.
Questions clubs ask
›Is the free plan really free?
Yes — clubs with 1–5 teams can use Basics with no yearly fee and no card to sign up. The one condition: connect your club's Stripe account within 14 days so families can choose to pay by card (about 10 minutes to set up). VolleyClubHQ only earns a small fee on those card payments — never more than $15 a payment. Families can still pay by cash or check.
›What do families pay?
Nothing to use the app. If your club takes cards, you choose whether the club covers Stripe's card fee or families do.
›We already use Google Forms. Do we have to stop?
No. Link the form's sheet to an event and new sign-ups land on your roster every 15 minutes.
›Do families need to download an app?
No app store needed — your club's site works on any phone, and families can add it to their home screen with your logo and turn on notifications.
›Is it safe for our athletes?
It's built around SafeSport's guidelines for electronic communication: athletes are never in a one-on-one chat with an adult — they write in their team chat or in a family chat with a coach, and their parents are always in it, any email to an athlete also goes to her parents (or to the club if no parent has an email on file), and coaches and athletes don't see each other's phone or email.
›Can we switch plans later?
Any time, from Settings. Upgrades start right away; downgrades at your renewal. Tryouts can be added to Basics or Plus for a season.
Ready to give your families one place to go?
Start free with 1–5 teams, or try any paid plan free for 15 days.